How process transactions in the petty cash bookfor more go to donate. Dec 15, 2020 the petty cash book is a useful control over petty cash expenditures, since it forces the petty cash clerk to formally record all cash inflows and cash outflows. A petty cash book is kept on imprest system, the amount of imprest being rs. Casebound collins cathedral 150 series extra wide red petty cash book with 7 debit and 14 credit columns 8121508 the cathedral analysis book by collins is fantastic for keeping track of your finances with 96 pages of extra wide pages so there is room for a large number of entries including your petty cash records. Also included as a part of cash are the balances kept at banking and financial institutions. It has two sides the debit side and the credit side. In big business apprehensions, the petty cash book is maintained in analytical form, with a detach column for each standard item of expense and a column for total. Petty cash book definition, types, format, examples imprest and. It is also called as analytical petty cash book, as it analysis the payments under different heads separately. The persson who maintains a petty cash book is known as. Some firms actually keep a separate cashbook and a petty cash book.
Petty cash book is a type of cash book that is used to record minor regular expendi tures such as office teas, bus fares, fuel, newspapers, cleaning, pins, and causal labor etc. Generally a columnar petty cash book is used in which different columns are provided for different petty expenses. Petty cash book explanation, format, example, ordinary and imprest. Petty cash book download a template you can start using today.
Put the opening balance if any on cash in hand and cash at bank on the debit side in the cash book and bank columns. The is only one money column on the debit side and all sum received from time to time by the petty cashier from the chief cashier are entered in it. Whether used for office or home business, the 4 debit and 16 credit columns per page together with column and line numbering make it easy for you to keep. Just as in the main cash book, all payments are credited in the petty. This type of petty cash book is known as analytical petty cash book. Collins cathedral petty cash book, 150 analysis book 8121508. Our range includes cash receipt books, cash columns analysis books and wages.
The credit side is bigger and thus has many columns. One major advantage of this system is that it saves time. The column cash book has two money columns on both sides one to record cash and other to record bank related transactions. Petty cash book is a type of cash book, which use to record small amount of receipts and payment. The petty cash book is ruled in the form of the single column cash book with an amount column and addition oat columns for the more usual classes of expenditure. Columnar petty cash book contains many money columns to record day to day expenditures.
There is also the tendency to put off writing up the petty cash book or. A petty cash book has many analysis columns subdivided and headed according to the major payments made from this petty cash. Draw up a petty cash book with analysis columns of the following items. Petty cash book is a type of cash book that is used to record minor regular expenditures such as office teas, bus fares, fuel, newspapers, cleaning, pins, and causal. Also, it will facilitate the accountant or the organization to. In this video, you will learn how to treat a contra entry in the cash book. All petty payments are to be classified into different heads and different columns are maintained. Analysis book gives detail, with columns for date, details and the different. Office depot cash analysis book a4 petty cash rulings 3 debit.
The analytical petty cash book contains the separate column for each expenditure at the payment side. Silvine analysis pad a4 8 column 160 pages 80 sheets. In large business concerns, the petty cash book is maintained in columnar or analytical form, with a separate column for. At the end of each month the treasurer should record the information from all the petty cash vouchers into the petty cash book. Petty cash financial accounting simple book production.
Imprest petty cash question with answer college accounting. Collins cathedral a4 69 series 3 cash columns analysis book. The additional analysis columns are used to analyze expenditures as they arise. The double entry when cash at bank is used to increase petty cash is. The method of dealing with petty cash transactions is known as the imprest. In big business apprehensions, the petty cash book is maintained in analytical form, with a detach column for each standard item of expense and a column for. The benefit of an analytical petty cash log is that it explains each transaction. Like columnar petty cash book, it also contains many money columns in the credit side and one money column in the debit side and a particular column and a date column are also similar to that of the columnar or analytical petty cash book. Required c i state the amount of cash there should have been in the petty cash box. Here they have debited cash with the correct amount of 210 but they have only credited petty cash with the amount in the analysis column of 200. The credit side consists of several analysis columns.
Petty cahier will record the petty payments in a book called petty cash book. An analytical petty cash book, on the other hand, is a cashbook which contains only one amount column on the receipt side and a number of different columns on the payment side for the head of expenses. The petty cash voucher details are then entered in the petty cash book and the voucher filed away in numerical order so that it may be easily located if necessary. Petty cash book template excel software accountant. The petty cash book is for dealing with small items of money. Cash columns with narrative 96 pages 1 quire or 192 pages 2 quire available, with 41 lines per page with discreet column and line numbering. Under petty cash system, the total cash spent by the petty cashier during the period is reimbursed to him. Analytical and imprest system of petty cash book your article library. These small expenditures are usually paid using coins and currency notes rather than checks.
It is also easy to post petty cash expenses from the petty cash book to the ledger. The pages of a cash book are vertically divided into two equal parts. Collins cathedral analysis book petty cash 96 pages 4 debit 16 credit columns 8121478 ideal for manual book keeping, this analysis book by collins cathedral features 96 pa. For each significant petty expense, there is a detach column, and therefore columnar cash book is another. One of the main advantages of a three column cash book is that it is very helpful to businessmen, since it reveals the cash and bank deposits at a glance. When using this kind of system, the head cashier would provide a fixed amount of cash or funds to the petty cashier in advance to be able to cover any. Note the analysis columns that enable the transaction to be recorded and analysed at the same time. The difference between the total of the debit items and that of the total column on the credit represents the balance of the petty cash in hand. Petty cash book explanation, format, example, ordinary.
A simple petty cash book has two columns for the amount depending on whether its. Collins cathedral a4 69 series 3 cash columns analysis. This type of petty cash book is ruled with suitable analysis columns to show the expenditure in each type of expense. Mar 17, 2018 petty cahier will record the petty payments in a book called petty cash book.
Collins cathedral analysis book petty cash 96 pages 4 debit 16. The individuals accounts are debited with the totals of the analytical columns, while the cash account is credited by the main cashier for the total that was spent in the petty cash book. The analysis columns that are to be used in this example are. In this format you have to simply describe each expense and its account head to balance the ledger. To do this a petty cash fund is established in the business. Petty cash book a petty cash book is shown on the next page. Collins cathedral petty cash 150 analysis book 150416. It is called analytical cash book because it analyses the expenses into a number of grouped expenses. The balance of the petty cash book will be shown on the asset side of balance sheet as cash in hand at the end of the year. The next column shows the amount of vat included in the payment. Because of the many analysis columns on both sides of the. The petty cashier receives a cheque for a small sum estimated to take care of such expenses. For example, we record bus fare, train fare and trishaw chargers in the analysis column of traveling expenses since they are similar expenses in nature.
In the three column cashbook there are three columns in each side while in a petty cashbook no three equal columns like in a three column cashbook rather each expense has a special column. The keeping of the book is not different from the keeping of the main cash book. A two column cash book has a pair of debit columns for recording cash and bank receipts, whereas. Apr 15, 2020 we use analysis columns to record similar types of petty cash payments. The amount paid out by the chief cashier is credited in his cash book to complete the double entry. A separate column is allotted for each type of expenditure. How process transactions in the petty cash bookfor more go to to donate. Totals are carried forward from page to page until the end of the periods. Petty cash book is maintained to record small expenses such as postage, stationery, telegram. A petty cashier makes a detailed analysis of petty payments and records under suitable heads, i. Required a state one advantage of the imprest system of petty cash. Jul 24, 2018 analytical petty cash book or columnar petty cash book is different from the simple petty cash book in the sense that in this type of petty cash book, an analytical presentation of cash payment is made.
Office depot cash analysis book a4 4 cash columns 96 pages 48 sheets viking no. Controllimitkeep track of petty cash expenditure the cash remaining and the vouchers received should equal the imprest can help to reduce fraud or other suitable advantage. In this book, separate columns are provided for usual head of expenditure. The imprest system is used for petty cash book maintenance. Part 1 of 2 on how to compete an analysed cash book. A petty cash book is generally maintained on a columnar basis a separate column being allotted for each type of expenditure. Similar to a columnar log, this type would also have a lot of columns in the credit sire and just one column in the debit side along with a particular column and a column for the date. You can use an ordinary school exercise book for the petty cash book. Cash includes currency and coins, although most businesses do not keep much of this type of cash around. Small petty cash recording receipt log book ledger with 5 column payment record, 4year ataglance calendar and alternating gray and white lines blue.
Petty cash book format example definition explanation. It also saves time in posting each item of petty payments unnecessarily in the ledger. Post the following expenses into the petty cash book using analysis columns for pen, stamps, transport, and repairs. Using the imprest account, at any given time, the cash in hand plus the amount paid out on the approved vouchers should be equal to the cash float given to the petty cashier. The book is ruled with suitable analysis columns to show expenditures on each item of expenses e. This kind of petty cash book is known as analytical petty cash book. Some firms will have lots of transactions which involve relatively small amounts of money e. Money received from head cashier is recorded on debit side and payments are recorded on credit side. Make two columns on the right hand side of a page called income and expenditure. This video is designed for junior cycle business studies students. Because of the many analysis columns on both sides of the analysis cash book it from acc misc at damelin pty ltd braamfontein.
Yet another variation on the petty cash book is to maintain it as a spreadsheet, where each item is recorded in a specific column that is. Even at the debit side, there is only single column will be representing the inward of cash. Differentiate between a petty cashbook and a threecolumn. Yet again, this is a very poor example from your book.
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